DCMHShelterPlusCare

The 9 agencies which administer Shelter Plus Care units as sub-grantees under the Westchester County Department of Community Mental Health meet regularly to improve program performance.

UPCOMING EVENTS

NEXT MEETING
Date: Thursday, April 25, 2013
Time: 2:00pm
Location: Room 217, 112 East Post Road, White Plains
This meeting takes place on the 4th Thursday of each month.

PREVIOUS MEETINGS

• March 7, 2013
  

Minutes
Handout: Rental Assistance Termination Review Policy
Handout: DCMH APR Tracker

OTHER NOTICES

• New HUD Data Elements effective June 1.

New data elements must be used for clients entering Continuum of Care projects starting June 1.
This HUD document details the changes.
A mandatory new Intake Form is avaiable for download below under RESOURCES.
Pat Harper has transitioned the HMIS to new the data requirements.
As of June 2011, all new APR will use these data elements.

RESOURCES

Mandatory new county-wide Intake and Exit Forms for Continuum of Care projects, revised according to new HUD 2010 Data Standards

• Continuum of Care Intake Form revised according to new HUD 2010 Data Standards
• Continuum of Care Exit Form revised according to new HUD 2010 Data Standards
• Form for Annual Reassessment of Clients according to new HUD 2010 Data Standards
• New Housing Status Definitions according to new HUD 2010 Data Standards

Shelter Plus Care Manual

• Shelter Plus Care Manual

This manual prepared by PD&D combines three HUD online manuals(Understanding S+C , S+C Resource Manual, and Enhancing Shelter Plus Care Guide) as well as other locally developed materials.

DCMH Voucher Form (2010 Revision)

• Download NEW DCMH Shelter Plus Care voucher 2010 Revision

DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy.

• OMB compliant timesheet

Sample OMB compliant employee timesheet to document work done for S+C activities. Must be signed by relevant employees each month.

DCMH Reasonable Rent standards (Revised 2010 standards at 150% of local median)

• Download revised DCMH S+C reasonable rent standards for 2010

Client Folder Documents

• • Client Folder Checklist
  • 1 Client Intake form
    • 2a Homeless Status Verification form from Emergency Shelter
    • 2b Homeless Status Verification form from Streets
    • 2c Homeless Status Verification form from Transitional Shelter
    • 2d Homeless Status Verification form from Institutional Facility
    • 2e Homeless Status Verification self-certification form
  • 3 Disability Verification form
  • 4 Sample Release of Information form
  • 5 Lead Based Paint disclosure form
  • 6 HQS checklist for apartment inspections
  • 7 Rent reasonableness certification
  • 8 Client rent contribution calculator
  • 9 Monthly client supportive services match tracking form
  • Sample S+C Occupancy Agreement

CHRONIC HOMELESS DOCUMENTS

• Defining Chronic Homeless

This HUD manual contains instructions and definitions related to serving Chronic Homeless individuals.

• Chronic Homeless Documentation forms

HUD forms necessary to document Chronic Homelessness (extracted from the HUD manual above)

• Information on Ten-Year Plans to End Chronic Homelessness
  

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