DCMHShelterPlusCare

The 9 agencies which administer Shelter Plus Care units as sub-grantees under the Westchester County Department of Community Mental Health meet regularly to improve program performance.

UPCOMING EVENTS

NEXT MEETING
Date: Friday, January 21, 2011
Time: 2:00
Location: Room 217, 112 East Post Road, White Plains
Notes:
Directions: Driving Directions

PREVIOUS MEETINGS

• December 16, 2010
• October 28, 2010
• September 22, 2010 Download September meeting minutes
• July 21, 2010 Download July meeting minutes
  • Download NEW DCMH Shelter Plus Care voucher 2010 Revision
  • List of changes made in 2010 Revision of DCMH S+C voucher from previous version
  • List of Grant numbers and contract periods for FY08 and FY09 DCMH S+C projects
  • Download APR tracker distributed at July meeting
• May 27, 2010 Download May meeting minutes
• April 21, 2010 Download April meeting minutes
  • HUD requirements for APR submission starting 7/1/10
  • New 2010 Reasonable Rent standards for DCMH S+C units at 125% of local median rents
  • Proposed new HUD homeless definition released for 60 day public comment 4/19/10
• March 4, 2010
• January 14, 2010 Download January meeting minutes
  • FY09 DCMH S+C awards, listing units and leasing budgets by sponsor in each round
  • DCMH S+C vacancy list distributed at January meeting
• December 9, 2009 Download December meeting minutes
  • Download APR tracker distributed at December meeting
• November 12, 2009 Download November meeting minutes
• September 30, 2009 Download September meeting minutes
  • 9 Monthly client supportive services match tracking form - This Form is Not Yet Finalized
• August 10, 2009 Download August meeting minutes
  • Average Mental Health service costs
  • Average Chemical Dependency Service costs
• July 20, 2009 Download July meeting minutes
• June 29, 2009

OTHER NOTICES

• New HUD Data Elements effective June 1.

New data elements must be used for clients entering Continuum of Care projects starting June 1.
This HUD document details the changes.
A mandatory new Intake Form is avaiable for download below under RESOURCES.
Pat Harper has transitioned the HMIS to new the data requirements.
As of June 2011, all new APR will use these data elements.

RESOURCES

Mandatory new county-wide Intake and Exit Forms for Continuum of Care projects, revised according to new HUD 2010 Data Standards

• Continuum of Care Intake Form revised according to new HUD 2010 Data Standards
• Continuum of Care Exit Form revised according to new HUD 2010 Data Standards
• Form for Annual Reassessment of Clients according to new HUD 2010 Data Standards
• New Housing Status Definitions according to new HUD 2010 Data Standards

Shelter Plus Care Manual

• Shelter Plus Care Manual

This manual prepared by PD&D combines three HUD online manuals(Understanding S+C , S+C Resource Manual, and Enhancing Shelter Plus Care Guide) as well as other locally developed materials.

DCMH Voucher Form (2010 Revision)

• Download NEW DCMH Shelter Plus Care voucher 2010 Revision

DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy.

DCMH Reasonable Rent standards (Revised 2010 standards at 150% of local median)

• Download revised DCMH S+C reasonable rent standards for 2010

Client Folder Documents

• • Client Folder Checklist
  • 1 Client Intake form
    • 2a Homeless Status Verification form from Emergency Shelter
    • 2b Homeless Status Verification form from Streets
    • 2c Homeless Status Verification form from Transitional Shelter
    • 2d Homeless Status Verification form from Institutional Facility
    • 2e Homeless Status Verification self-certification form
  • 3 Disability Verification form
  • 4 Sample Release of Information form
  • 5 Lead Based Paint disclosure form
  • 6 HQS checklist for apartment inspections
  • 7 Rent reasonableness certification
  • 8 Client rent contribution calculator
  • 9 Monthly client supportive services match tracking form - This Form is Not Yet Finalized
  • Sample S+C Occupancy Agreement

• OMB compliant timesheet

Sample OMB compliant employee timesheet to document work done for S+C activities. Must be signed by relevant employees each month.

CHRONIC HOMELESS DOCUMENTS

• Defining Chronic Homeless

This HUD manual contains instructions and definitions related to serving Chronic Homeless individuals.

• Chronic Homeless Documentation forms

HUD forms necessary to document Chronic Homelessness (extracted from the HUD manual above)

• Information on Ten-Year Plans to End Chronic Homelessness
  

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