Difference between revisions of "MVCOCH"

Latest revision as of 07:13, 7 October 2014

This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.

UPCOMING EVENTS

NEXT MEETING
Date: Friday, November 14, 2014
Time: 9:30
Location: Mount Vernon City Hall, City Council Conference Room
Directions: Driving Directions

PREVIOUS MEETINGS

• September 12, 2014 Download September agenda
  

Download APR Tracker

• August 15, 2014 Download August agenda
  

• July 11, 2014 Download July agenda
  
  • Download list of recent & upcoming APRs distributed at the 6/24/10 meeting
    

April 21, 2011

• March 17, 2011
• February 17, 2011
• January 20, 2011 Download January minutes
• October 14, 2010 Download October meeting minutes
• July 21, 2010 Download July meeting minutes
• June 24, 2010 Download June meeting minutes
  • Download list of recent & upcoming APRs distributed at the 6/24/10 meeting
• May 27, 2010 Download May meeting minutes
  • List of conditions placed on FY09 renewal of existing Mount Vernon CoC projects Download the Conditions list
• April 21, 2010 Download April meeting minutes
  • HUD requirements for APR submission starting 7/1/10
  • Proposed new HUD homeless definition released for 60 day public comment 4/19/10
• February 18, 2010 Download February meeting minutes
• January 21, 2010 Download January meeting minutes
• December 17, 2009 Download December meeting minutes
• October 15, 2009 Download October meeting minutes
• September 10, 2009 Download September meeting minutes
• July 16, 2009 Download July meeting minutes
  • Implications of the HEARTH act from July meeting
  • New paradigm for services for the homeless under the HEARTH act from July meeting
• May 21, 2009 Download May meeting minutes

• April 16, 2009 Download April meeting minutes
  • Download list of recent & upcoming APRs distributed at the 4/16/09 meeting
  • HUD FY08 Award letter to the Mt. Vernon CoCH
  • FY08 Awards vs. requests for entire Westchester CoCH
  • Download current chart of all units funded under the MV CoCH distributed at the 4/16/09 meeting

• February 19, 2009 Download February meeting minutes
  • Download list of upcoming APRs distributed at 2/19/09 meeting
  • Download current CMV housing chart distributed at 2/19/09 meeting
  • Download the revised YMCA occupancy agreement distributed at 2/19/09 meeting

• January 8, 2009 Download January meeting minutes
  • Download list of upcoming APRs distributed at Jan. meeting
  • Download current CMV housing chart distributed at Jan. meeting

• November 20, 2008 Download November meeting minutes

COMPLETE 2011 MEETING SCHEDULE

MVCoC meetings will be held on the 3rd Thursday of the month at 9:30 am at Mount Vernon City Hall, in the City Council Conference Room:

OTHER NOTICES

• New HUD Data Elements effective June 1.

New data elements must be used for clients entering Continuum of Care projects starting June 1.
This HUD document details the changes.
A mandatory new Intake Form is avaiable for download below under RESOURCES.
Pat Harper has transitioned the HMIS to new the data requirements.
As of June 2011, all new APR will use these data elements.

• You can now REGISTER ONLINE for the Supportive Housing Network of New York’s 9th Annual New York State Supportive Housing Conference on Tuesday, June 9th at the Hilton New York

Please join us for the Annual New York State Supportive Housing Conference, the largest supportive housing conference in the nation. The conference will be held at the New York Hilton Hotel, New York’s premiere conference center in the heart of Manhattan.

For the first time, we are featuring 90-minute workshops with the state and city agency heads most vital to the supportive housing community, including the commissioners of DOHMH, OMH, OTDA, DHCR, HRA, DHS, HPD and OASAS, and the presidents of HFA and HDC.

We will have workshops on how to develop housing during the current economic downturn, on new funding opportunities, on getting press for your organization, and best practices for management, frontline and development staff. The networking lunch and post-conference reception are times to catch up with colleagues. And a select group of exhibitors will be on hand all day with information about their products.

The New York State Supportive Housing Conference is the one time of the year when supportive housing’s leaders can catch up with each other and hear everything going on in the worlds of supportive housing and serving people with special needs. Don’t miss this annual opportunity to see, hear and share the latest innovations in the field. See you on the 9th!

If you would prefer to register via fax, visit our website athttp://www.shnny.org/conf.html.

• Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process‎, as revised 4/9/08

• Information about the new electronic FY 08 Continuum of Care application process is now available.

• The Center for Urban Community Services provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials click here.
  

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RESOURCES

PowerPoint presentation explaining the process for annual re-certification of clients in Westchester CoC projects

• Download the PowerPoint presentation

Mandatory new county-wide Intake and Exit Forms for Continuum of Care projects, revised according to new HUD 2010 Data Standards

• Continuum of Care Intake Form revised according to new HUD 2010 Data Standards
• Continuum of Care Exit Form revised according to new HUD 2010 Data Standards
• Form for Annual Reassessment of Clients according to new HUD 2010 Data Standards
• New Housing Status Definitions according to new HUD 2010 Data Standards

List of Government officials serving Westchester County residents for 2010

Mt. Vernon FY 2008 Continuum of Care application documents

Go to City of Mt. Vernon FY 2008 application document page

Westchester's Continuum of Care application

Westchester's FY09 Continuum of Care application

• Exhibit 1 from Westchester's FY09 Consolidated Continuum of Care Application
  

Exhibit 1 from Westchester County's FY09 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.

• FY09 Westchester County eHousing Inventory
  

Zipped version of the eHIC file included in the FY09 application Exhibit 1.

Westchester's FY08 Continuum of Care application

• Exhibit 1 from Westchester's FY08 Consolidated Continuum of Care Application
  

Exhibit 1 from Westchester County's FY08 consolidated application to HUD's Continuum of Care for the Homeless program.

• Westchester Homeless Housing Inventory, corrected 2/29/08

This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.
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Westchester's FY07 Continuum of Care application

• Exhibit 1 from Westchester's Consolidated Continuum of Care Application
  

Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.

• Westchester Homeless Housing Inventory, corrected 2/29/08

This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.
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HUD Forms and Notices

APR Forms

• HUD APR 40118
  Most Recent HUD APR Form
• HUD APR Worksheet
  APR Worksheet
  

Documentation Forms

• Homeless Eligibility
  Homeless eligibility form that can be used to document a participant's homeless status.
• Rent Calculation Form
  This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit Calculating Resident Rent for SHP and Calculating Resident Rent for S+C on the HUD Resource Exchange site.

Notices

• HUD Notice Re Early Grants.Gov Registration, 3/10/08
  

This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds. HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.
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Manuals/Training Material

APR Training Materials

• Center for Urban Community Services APR Curriculum
• Center for Urban Community Services APR Tip Sheet
  
  

HUD Manuals

• SHP Deskguide

This updated guide describes the SHP grant process from grant award onward. It will take you through the life cycle of a grant, incorporating everything from very basic information to the intricacies of grant administration. The guide is not a substitute for the SHP regulations. However, it is a practical guide to issues that arise during project implementation.

• SHP Self-Monitoring Tools

The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.

• Shelter Plus Care Manual

This manual prepared by PD&D combines three HUD online manuals(Understanding S+C , S+C Resource Manual, and Enhancing Shelter Plus Care Guide) as well as other locally developed materials.

• From Theory to Practice: Advanced Topics in Homelessness

Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.

Chronic Homeless Materials
The following HUD approved materials, from HUD Resource Exchange, explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless.

• Defining Chronic Homelessness: A Technical Guide for HUD Programs

Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.

• Technical Guide Templates

This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.

• Westchester County List of Emergency and Transitional Housing Facilities

This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.

• Financial Management and HUD Compliance
  

Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and services.

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Other Information about MVCOC

Funding Summary

• Mount Vernon Continuum of Care Summary

Summary as of January 3, 2008, includes FY07 awards.

Program Contacts

• Mount Vernon Continuum of Care Contacts and program descriptions as of June 25, 2008

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Submitting APR

A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year.
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension.
C. Digital copy of the current Annual Progress Report form is available in HUD Forms and Notices.
D. Draft the APR but before submitting a signed copy, email a digital draft to Yoav Spiegel at YSpiegel@programdesign.com to review. He will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Yoav will email back a list of any issues that must be addressed.
E. Once all necessary corrections are made, email the corrected copy to Yoav once more for a final review. If the draft is correct, Yoav will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand.
F. After Yoav has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to:

Carmen Sylvester, Executive Director
City of Mount Vernon
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency
City Hall - Roosevelt Square
Mount Vernon, NY 10550-2060

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DSS Worker Phone Lists

These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.

• Yonkers district office
  
• Mount Vernon district office
  
• White Plains district office
  
• Peekskill district office
  

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Ten-Year Plans to End Chronic Homelessness

• Information on Ten-Year Plans to End Chronic Homelessness
  

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Affordable Housing Resources

• Office Park Housing Study, Westchester County Department of Planning, March, 2008.
  

This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.
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Other Resources

• Legal Services of the Hudson Valley
  

Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.
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Grants.gov Registration

If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit grants.govfor registration instructions.

Reports and Articles

The Safety Net - Food Stamp Use Soars, and Stigma Fades New York Times 11,29,2009

Follow the links in this section to access or order cutting-edge publications addressing the galaxy of homelessness issues.
Gaining Community Acceptance

This classic 1991 report was prepared by UCLA's Michael Dear, for the Robert Wood Johnson Foundation, to provide a framework to assist human services professionals confronted with the NIMBY (Not In My Back Yard) Syndrome. The report provides a detailed examination of the factors determining community opposition, a summary of experiences of neighborhood outreach options; as well as a "blueprint" for community outreach and a guide to further resources. Click on the report title to learn how to obtain a copy.

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